Welcome to to-grant. The grant management layer that lives on top of Odoo. Odoo holds your accounting and project data; to-grant adds applications, budgets, and donor reports — and writes back to Odoo through the standard API. Watch the bar at the top: it flags every read and every write.

to-grant ships with cycle templates for the donors that non-profits run into most often. The EU, USAID, the UN, FCDO, GIZ, Sida, embassy grants, private foundations. Pick one, copy it to your own template, and tweak it to your reality. Or start blank.

Every grant starts as an application that moves through a configurable cycle. Concept note, proposal, assessment, decision, contract. Each donor can have its own stages, its own forms, its own required documents — all configured as data, no code.

Finance and programme officers review the application; management makes the go or no-go call. By default nothing touches your accounting yet — the application lives entirely in to-grant. Sometimes, though, staff need to log hours or expenses against the future project before the donor signs. For that case, to-grant lets you optionally connect a draft project to Odoo right from the application: link an existing Odoo project, clone an Odoo template, or spin up a fresh empty project. Just the project record — the budget itself only syncs after award.

At award, the implementing projects become real and the analytic plumbing goes to Odoo in one motion: project record, analytic account, analytic plan tags. If you pre-connected a draft project during the application phase, that same Odoo project is reused — no duplicate, no second sync. This is when the budget side first touches Odoo. And you can go a layer deeper: every budget line breaks down into individual detail rows — Country Director, vehicle hire, M&E officer — each mapped one-to-one to its own Odoo analytic item. For this demo we keep the headline view; in real use you drill into any line.

In Odoo, the project is now live in the Project app — task board, team, timesheets, all hanging under it. to-grant created it through the standard API. Nothing was clicked together in Odoo by hand.

The grant budget is structured per cost category. The donor's structure fits one-to-one, including the indirect-cost rule — seven percent for EU grants, NICRA for USAID. Each budget line maps to its own analytic account in Odoo.

In Odoo, the budget is now visible as an analytic budget — one line per donor budget line. The figure lives in Odoo. The donor-structured budget itself stays in to-grant.

Open a project and you see everything that belongs to it on a single page. The headline KPIs are at the top, the allocations under that, then the team, notes and documents. The link to Odoo — the project number and the analytic account — stays visible right at the top of the page, always one click away.

The budget belongs under the project. Every budget line carries its own analytic account in Odoo, so spend is always traceable back to a line. Budget, actuals, and remaining sit side by side.

Budgets always shift during execution — staff turnover, currency revaluation, new priorities. Every edit on a locked budget logs as a reallocation, with who, when, the value shift, and a free-text reason. When the donor signs a formal addendum, you upload the signed PDF and to-grant rolls the baseline forward, marking prior reallocations as absorbed. Annex III, NL bijlage, USAID modification: same data, donor-specific export — built while you work, not reconstructed at year-end from emails and meeting notes.

As the project runs, real costs are posted in Odoo — timesheets, expense claims, vendor bills. Each posting is tagged with the project's analytic account. Odoo is the book of record. The audited figures live there.

In Odoo, here's a posted vendor bill. The Analytic column shows the full distribution: project, organizational unit, and donor budget line. Every euro is tagged this way. This three-way tag is what makes every euro traceable.

In Odoo, staff log their hours per task. Valued staff time posts automatically to the Human Resources budget line as an actual. Hours are logged in Odoo, not in to-grant.

In Odoo, every cost surfaces as an analytic item, grouped per donor budget line. HR, travel, office, services. to-grant reads these entries back to build budget-versus-actual.

For donor reporting, to-grant reads the posted actuals back from Odoo and places them next to the budget. Budget versus actual per category, variance per line. One click exports the donor's own template.

Here's the complete sync picture: every object that crosses the line, in which direction, plus a live sync log. Odoo stays the system of record. to-grant orchestrates and reports. An append-only log makes every hand-off traceable.

From application to final donor report: to-grant runs the process and the budget; Odoo keeps the books. The structure flows out to Odoo, the actuals flow back. Less customisation in Odoo, a tailored process in to-grant. Start a thirty-day free trial when you're ready.